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Version: Cloud

Use Case overview

A use case represents a specific application of an AI model (Deployment) within a Workspace. Define risk classifications aligned with the EU AI Act and track your use case through lifecycle stages. Filter use cases based on their lifecycle stage or risk classification from the Use cases page.

Manage use cases​

Add new use cases and assign Deployments to them in two ways:

  1. Manual: Create a use case on the Use cases page first, then assign it when you create or update your Deployment.
  2. Automatic: Create a Deployment without selecting an existing use case, and Deeploy automatically creates one using your Deployment's name.

All use case names must be unique within your Workspace, and you can't delete a use case that contains Deployments.

Use case details​

Owners​

A use case has one or more owners, who are responsible for the compliance status of the use case. Only owners can mark use case controls as completed and change lifecycle stages.

Lifecycle stage progression​

Track and advance your use case through five stages:

  • Exploration
  • Development
  • Validation
  • Production
  • Retirement

Only owners can modify lifecycle stages.

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Progress through stages in a disciplined manner:

  • Between Exploration, Development, Validation, and Production, move one step forward or backward at a time, without skipping stages.
  • Retirement can be reached from any stage.
  • Once in Retirement, the only permitted transition is back to Exploration.
  • Permitted: development → validation, production → retirement, retirement → exploration
  • Not permitted: exploration → validation, retirement → production
  • Moving back to an earlier lifecycle stage doesn't remove existing control progress, evidence, or completed statuses.

Review status​

Once the review period defined for the Workspace has passed, a use case's status automatically updates to Needs review. After completing a review, owners can select Confirm review in the use case overview to update the status back to Reviewed.

Risk classification​

Assign a risk classification to a use case. The available classifications are based on the EU AI Act. Use the risk classification assessment to determine the appropriate classification for your use case.

Role​

Optionally assign a role to a use case based on your organization's responsibilities as defined in the EU AI Act. Choose Provider, Deployer, or both.

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The role assignment only affects the controls displayed for the use case when the EU AI Act control framework is applied to your Workspace. Different roles have different obligations under the EU AI Act, which are reflected in the applicable controls.

View Deployments​

View all active Deployments in the use case from one centralized location.

Controls​

If one or more control frameworks are applied to the Workspace and that are active on the use case, Deeploy displays a list of controls. The list includes controls relevant to the use case's risk classification, role, and lifecycle stage. For example, if the use case is in the validation stage, controls for both the exploration and validation stages appear. If controls appear in multiple active control frameworks, Deeploy deduplicates them and shows each one only once.

Select View all controls to see all controls for this use case, including those for future stages. You can complete or provide evidence for future stage controls in advance, but they won't count towards your framework completion.

Evidence​

Provide evidence that your use case meets the control. You can use several types of evidence:

  • Checks automatically confirm when actions that contribute to a control's implementation are complete.
  • Links let you reference evidence stored externally.
  • Images let you upload visuals, such as diagrams or screenshots.
  • Text lets you add free-form written evidence.

Checks are defined at the control level. You can add other evidence types from their respective options. To edit or delete evidence, select Options.

Completing controls​

To change the control status:

  • Submit supporting evidence to automatically change the status to In progress.
  • Select Mark as completed to complete a control (use case owners only).
  • Select Mark as in progress to reopen a completed control (use case owners only).
  • Select Request changes to ask owners to update the status (non-use case owners only).

Only completed controls count towards the use case framework completion.

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Once completed, the evidence linked to controls can't be modified until the control is marked as In progress again.

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Controls can be completed regardless of the use case stage they belong to.

Control frameworks​

The Control frameworks tab shows which control frameworks are active for this use case. By default, all Workspace control frameworks are active. You can deactivate and reactivate control frameworks at any time.

danger

Deactivating a control framework permanently deletes any evidence from controls that exist only in the deactivated control framework.

Documentation​

Add documentation instances based on templates or upload PDFs relevant to your use case. Learn more about Documentation Templates.

PDF files

PDF files up to 25 MB are supported.

Generate answer suggestions​

Use AI to generate suggested answers to documentation template questions based on imported documents. We'll analyze imported documents to find relevant information and suggest appropriate answers for completing the documentation template, saving time and ensuring comprehensive coverage. To use this feature:

  1. Add a documentation template to your use case
  2. Click Generate suggestions.
  3. Select relevant imported documents
  4. Suggestions will load per question
  5. Open a question to view the suggestion
  6. Click Insert suggestion to populate the answer with the suggestion. You can also make additional edits. Alternatively, click Discard to ignore the suggestion.

Deeploy generates suggestions by retrieving relevant text from your documents using an embedding model and then generating answers with a large language model (LLM).

Data policy and model use

For Deeploy Cloud users, Deeploy uses openAI 4o-mini and text-embedding-3-small to analyze and create embeddings of your uploaded documents. Private cloud users can configure their own models. In both cases, data isn't stored or used for model training.

AI powered documentation template suggestions

For private cloud installations customers need to enable AI feature in their installation.